Thank You For Job Offer Email With Sample

Thank you  for a job offer email is part of professional ethics that is required of  an employee when given an offer letter from an employer

As a professional, courtesy demands you show appreciation. When you receive a job offer acceptance letter, it’s reasonable to send a thank-you email.

In the course of sending an email whether you have accepted the job offer or not. Say thank you verbal or official, 

However, you can learn more about how to do an acceptance email for a job offer whether you are accepting the job offer or not is important.

Saying thank you will open up a line of relationships. and will enhance opportunities in the nearest future. The idea of following up with an email letter goes a long way to a tidy relationship. This gives you the grace to seek job opportunities next time in the company.

Even when you want to turn down the offer. you can tell them you will get in touch with a note of thank you. And you don’t have to state detail of the reason.

Why do you send a job offer thank you for the job email?

The main reason for sending a thank you mail for the job offer is to show your appreciation.

Thank you email will allow you to state your position on the job offer. It is also an opportunity to have your first interaction with the company. Being an intending staff of the company it gives you the opportunity to discuss the terms of the offer.

However you can read more about how to send email to apply for a job opportunity

How to write a thank you  email

It is also important to send a thank you mail on time. Once you have received your acceptance email for the job offer via email. A thank you message is done to the addressee immediately. Pending the time you will review the email.

The major steps you have to follow in writing thank you email. The steps you need to follow when you want to write thank you email for a job offer are.

1. Start by saying thank you

This is the first thing you have to do in the first paragraph. You start your letter to say thank you, thereby creating a good impression of gratitude.

You have to state the name of the company, and the name of the offered position. In the body of the mail to thank the company and the hiring manager.

Show them an appreciation for the time and effort spent on hiring you.

2. Clear cut decision – Accept or decline  job offer

Going to the next paragraph of the mail, you can state if you like to accept or turn down  job offer.

If you are accepting the offer, do this with all enthusiasm and gratitude.

And if otherwise, you want to decline the offer, you should be polite about it.

Even if you want to decline the offer, you have to be polite and respectful. But you don’t have to state in detail the reason for declining the position.

3. Start a discussion to confirm the detail.

This is an opportunity to start a discussion with the company. Given this mark of appreciation..

This will enable you to confirm your position with the company. It gives room for further negotiation.

But even if the company is actually interested in you. They might want to invite you for renegotiation.

With this, you can schedule a meeting with the company. where you can ask questions about the term of employment.

4 Give a piece of reachable contact information..

The company might need to call you for future job openings. They can always reach your file based on the contact information provided..

5.Review and proofread

After you must have finished writing your thank you email. You have to do a thorough review and proofreading of the email.

Your mail has to be free from error in spelling and grammatical errors.Also, the formatting of the mail and the sentences has to be precise. This is very important as it portrays the professionalism in you.

6. Forward the email to the addressee

The next thing to do is send the mail to the employer. Since you are sending via email, ensure that you use a professional email address. While you structure the subject line with a good body text. Make your subject line very clear, simple and brief.

Another thing you should do after signing at the end of the mail. .is that your first and last name should come after the signature. And describing the email, such as “thank you” or “acceptance letter.”

But you can use an email template so that it will be easier to write. This is an example of thank you email




Subject [ name] Acceptance Letter

Dear sir,

Thank you for giving me the opportunity to come and work at [company name] as [Position]. I appreciate your time and consideration.

I’m happy to accept the position. As we progress, I’d like to clarify [your questions about the position].. The heart of willingness to give your more information when called upon.

You reach me or call my contact details [your contact information] to know the next step of action..

Thank you once again for this opportunity. I’m looking forward to work with the [company name] team soon.

Yours Sincerely,




Acceptance Letter for top Chat

Greetings, Ms. white,

Thank you for considering me for the position of xxxxxxxxxx at ( company). I appreciate you for the time taken.

I’m delighted to accept the post of xxxxxxxxxx. I’d like to clarify some issues about your company’s work policy as we move forward.

To determine the next steps, please contact me at

Once again, thank you for this chance. Looking forward to working with your team in the future.

However, you can read more about job offer thank you email and letter. 


A job application email is an electronic version of a cover letter. This is to prove that you have the necessary experience, and skills to contribute to their team.

it should be about a page long. Because of the limited space, you should only include relevant information.

The job Application email

All employers have many ways they can accept job applications. While many use automatic application systems or ask you to bring your application. Others do prefer that you email your application materials.

It is of paramount interest to include a message that shows that you would be a good fit for the role.

Why is the need to write a job application email?

There are a few times when you should send your job application by email. These include the following situations:

When they specified that applicant must submit their résumé and other documents by email. You’re submitting an application for a position that doesn’t have a formal job posting.

There is no online method in place for submitting your CV for a specific position. Instead of using alternative methods, the company requested that you apply via email.

You’re applying for a position with a small company that does not use automated systems.

Before sending in your application via email to the recipient. You should ensure that is the preferred method of submission.

What you should include in your job application email

1. The purpose of writing the email.

You should be explicit enough when writing the application email. The purpose of the mail should be clear enough for the employer to understand. This is first noticed in the title of the application email.

2. The position you are applying for.

The position you are applying for should be in the first paragraph of the application email.

This will actually help you and the person sorting the mail. By stating your position, your email can be with other mails in the same category as yours

3. What makes you qualified for the job.

Your work profile should reflect your qualification for the job. And the reason why you are the right person for the job. This can be as a result of your years of experience coupled with your qualification.

The award bagged and track records in handling difficult tasks in that position

4. Name and contact information.

This is an important aspect of your application email. Because this is the quickest way they can reach you or your correspondence. This is also important for future purposes

5. Attach a cover letter

As a professional, a cover letter should go along with your application email. Besides a cover letter is an important part of the application email.

Also known as an application letter with a three to four-paragraph memo. That outlines your interest in the job. as well as your suitability for the position. A job application, it’s usually presented along with your résumé.

The cover letter will be in connection with the position. And highlight your experience and achievement.

And to further explain why you’re a good fit for the role and firm. To avoid writing a boilerplate cover letter, do your homework about the company.

6. Attach other documents required by the job listing.

These other documents are your credentials. This includes your certificate and other professional training.

Tip to guide you in writing job application email

These are the few tips that can guide you when writing a job application email.

Make it specific to the job. Read the job description very well before drafting your email. Consider how your previous work experience qualifies you for this role.

Read the instructions to your understanding. Some employers are very picky when it comes to job applications.

The conventional norm is to call out again two weeks after the job posting has closed.

If you haven’t heard back after a few days, write an email asking where they are in the hiring process.

When workable include the recipient’s name in the salutation.

Include information on how you found the job posting, such as the date and location.

Sending your documents as PDF files makes them easier to open by the recipient.

Mention it in your email if you were being referred by someone.

The conventional norm is to call out again two weeks after the job posting has closed. If you haven’t heard back after a few days, write an email asking where they are in the hiring process.

How to write job application email

1. Get your documents ready.

It is advisable to prepare all the documents that you will attach. Hence it is quite necessary to get them ready before composing the email. So that you can send it along with the mail.

These include your resume and cover letter as well as other documents. You should send your documents as either a Microsoft Word or a PDF to ensure the recipient can open and view them.

Include your full name in the title of each document so the viewer can see who the documents belong to.

2. Do your email composition

Write the email that you will use Give to submit your application. The next step is to write the email that will go with your application materials. After composing the email you can either it alone or with your cover letter.

Include a salutation to the recipient, describing why you’re writing and your qualifications.

And a closing paragraph with your contact information and appreciation. It’s also a good idea to include the documents that came with the email.

3. Give it a straight subject line

This will allows hiring managers to see what the email entails. Also include a signature at the end of your email, your name phone number, and email address.

Also if you have any social media profiles. you want to share with the recruiter.

4. The purpose of writing the email.

Explain why you’re writing in the first paragraph of your email. Make sure you provide the job title you’re applying for.

You can also state how you learned about the job opening and why you want to apply.

This will make your mail to appear professional and approachable. Even the reader will find it interesting right from the first paragraph.

5. Prove your competency in the mail

In the course of your essay, explain why you are a suitable fit for their firm. Share any unique abilities or experiences that qualify you for the position.

Discuss any professional achievements or accomplishments you’ve made. As this can serve as self-appraisal for this new position.

6. Attach your documents

Before you send the email, attach your CV, cover letter, and any other documents. Attach these to your email as a file attachment.

7. A Thank you statement

This is very important in stating thank you for the job offer email. In your closing paragraph, thank the recruiting manager for their time. Also, note that your resume and other application materials an attached. to the email in this section. section.

8. Do proper review to Check errors before sending the email

It’s critical to examine and edit your email before sending it. This is to guarantee correctness, professionalism, and proper language and spelling.

You can also test your email by sending it to yourself to confirm all the necessary attachments. This will give you confidence that is ready for mailing to the hiring manager.

After you’ve checked twice that your email application is without error. You can go ahead to submit it to the recruiter.


Mr Thames,

I’d want to express my heartfelt gratitude for all

Recently I came across your job posting for a Dog Walker on Glassdoor. I am very interested in this employment based on the information you supplied.

I believe you can understand why I would be a good fit for this job after reviewing my application materials.

I’ve always had a strong affinity for animals, particularly dogs, since I was a child. I grew up with two Yellow Labs, so I know how important it is to maintain control when walking powerful dogs.

I have over Seven years of experience walking my own dogs and caring for my neighbour’s two dogs when they are gone.

I’ve been taking dog training classes through WeWork for the past three years.

The email includes a copy of my résumé. Thank you for taking the time to review my materials for consideration. Please contact me if you have any queries about the information I provided. I await your response.


This is an example of a professional job application email

Hyman Drakes, Director of Marketing, Reference #8495 is the subject line.

I saw your advert for the position of Director of Marketing job on your website recently. And believe I would be a good fit for this position. My marketing talents, education, and experience would make me a good asset to your firm.

Give my knowledge and expertise in the most important marketing methods utilized today.

I will like to attribute it to my ten years of experience in both traditional and online marketing. In my last role, I developed and implemented a strong marketing strategy.  By applying this skill set to your organization, I can achieve similar results.

For your consideration, I’ve attached my cover letter, CV, and credentials. Please do not hesitate to contact me if you have any questions about my qualifications.

I will be looking forward to hearing from you soon about this opportunity. And I will like to thank you for your time and consideration in this matter.


Here’s a template you can use as a guide while putting together your process software email:

[Subject line: Your name – Job title, if relevant, job listing reference number]

[Salutation: Dear [Name of HR Manager] :] [In the first paragraph. introduce yourself and the job position you’re looking for, as well as where you got the job posting.]

Include whether your referrer to the post and why you showed interest in it.].

In your email include particular qualifications acquired. That makes you a suitable candidate for the job. In the second paragraph. If applicable, provide your schooling and work experience.

As well as one or two abilities that are relevant to the post. In the third paragraph: mention all the attached documents.

And state that you would provide more information to the recipient.

Thank the receiver once more and end with a courteous salutation. Then put your signature on the document

In conclusion 

Thank you for the job offer email is an email sent in a  professional way to show appreciation to your employer. This in other words is a way of appreciating people that have contributed in one way or the other to your career growth. Hence a thank you email for a job offer helps in career relationships.

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  1. Pingback: How to do Acceptance Email For Job Offer - Warrinaija

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